Every company has its own unique way of operating, so there is no one ERP software that is the so-call “best”; but there is no doubt that there is always one on the market that is best for your business. Before choosing an ERP to put into use, consider the following five areas.
1. What is ERP? How does it work?
The first step in adopting ERP software is to understand what it is and what it means: The full name of ERP is “Enterprise Resource Planning” (Enterprise Resource Planning), which refers to an operating platform that integrates the company’s core business ( Including finance, human resources (HR) and other operational processes (such as sales, manufacturing, marketing, etc.), centraliz and integrat processing. A major advantage of managing all the above-mention operations in the same database is that it facilitates cross-module and real-time data sharing. Helping the company optimize resource utilization.
For example, for retail or wholesale business
ERP software can assist buyers and sellers to complete transactions as quickly as possible and help companies maintain good relationships with customers; for finance or financial industries. ERP should spe up the settlement process, thereby saving time on data entry and checking; For manufacturers in the manufacturing industry, ERP integrates material requirements planning (MRP). Manufacturing execution system (MES), product life cycle management (PLM), quality control and even maintenance in one place. As for small business owners. ERP can provide all of the above.
To implement ERP software management for your company
you must go through the following five stages. The recommend time for each stage is mention below.
- Analyze return on investment (ROI): This process takes approximately 3 to 50 days and should account for 10% of the entire implementation. During the ROI analysis phase, you should prepare a precise plan and financial budget, and prepare your team for changes that will occur later.
- Starting the project: About 5% of the time should also be invest in this phase. During this phase, you should finalize the project plan and begin exposing your team to the new system.
- Implementation: This part will take about 80% of your time to complete system setup. Data migration, special feature development, certification, and end-user training. No matter how complex the process, the project must keep moving forward.
- Go live: Touchdown! That’s what the last 5% of your time is for. Make sure the database has been test and the team is well-train in operating the new system. Even if there are things that are not as expect, don’t be discourag because…
- Second round of deployment: After a few months of operation. Your project leader will review the remaining development nes that were not enabl in the first phase. You can make changes at this point, and if you find you ne to develop other custom features, it might be time to start deploying them.
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ERP software can have three hosting options
Cloud hosting: Cloud ERP is to run your database on a third-party server. As long as you have an Internet connection, you can access your database anytime and anywhere. This hosting method is likely to adopt a subscription-bas model with pricing and charges bas on the number of users. It is suitable for small businesses interest in digital transformation and can enjoy the most services at a low cost.
On-premises deployment (offline installation)
The database is host on a private dicat server, allowing you to enjoy maximum flexibility in infrastructure, data management, customization features and security. This hosting option is generally recommend for those with an in-house IT team, or those with advanc technical knowlge. The limitation of this hosting option is that access is inconvenient: employees outside the company must use a VPN to access the company database.
Hybrid mode: Hybrid mode ERP is a combination of the above two. According to customer nes, different business processes are host on local servers and the cloud. It should be not that you ne to ensure that the non-local system is connect to the local system so that data can be transferr seamlessly.
One example of hybrid hosting is “two-tier ERP”. This hosting method uses an on-premises ERP at the company’s headquarters to perform core operations that require higher security (such as financial work), and then the system is connect to another ERP that manages ancillary operations to manage local offices. Sales and promotion work.
2. Why you should use ERP to manage your business
ERP integrates all operational processes and information onto the phone number qa same platform, enabling centraliz data processing and introducing numerous advantages that any boss would definitely love to see, including:
Efficient collaboration
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As business continues to expand, one of the new challenges that may arise is how to effectively deliver information. If not done well, it will cause a series of operational problems, such as delays in service delivery, overlapping and rundant work, etc.
A well-functioning ERP should make important information recent mobile phone number lead easily visible, task and project progress easy to track, and centralize communication platforms to ensure that different teams have consistent information but can seamlessly hand over work to each other. In addition, a good ERP usually has a series of automation functions to automatically generate sales orders (SO), purchase orders (PO), and other documents that originally require a lot of manual collection and input of data to prepare.
